FMLA Year Indicator
This defaults by policy to the value "Qualifying Event" and should not be changed.
Valid values: - Calendar
- Fiscal
- Qualifying Event
- Rolling Backward
FMLA Year
Four-digit year in which the leave starts: e.g., if leave starts on 9/25/08, this value would be 2008.
Year Begin
When "FMLA Year" is entered, this field defaults to today's date, but can be modified to any appropriate value.
Year End
When "FMLA Year" is entered, this field defaults to one year from today's date, but can be modified to any appropriate value.
FMLA Base Record
FMLA Units Indicator
This field defaults to Hours, which follows UI policy and should not be changed.
Valid values: - Weeks
- Days
- Hours
Maximum FMLA Units Allowed
This is the number of hours in the employee's work week multiplied by the total number of FMLA weeks possible (12). For those on a 40-hour work week, this value would be 480; for those on a 37.5-hour week, it would be 450; these are the two standard values.
FMLA Usage
Leave Effective Begin Date
This is the first day of the Leave being requested, and cannot be before the FMLA Year Begin date.
Leave Effective End Date
This is the last day of the Leave being requested, and the employee is expected to return to work the next workday.
Leave Requested Date
This can be the current date or the date the Leave was requested by the employee.
Eligibility Notification Date
This date indicates when the employee is notified the requested Leave has been granted.
Status
This two-character value indicates the current status of the leave; table-validated (PTVFMST).
Valid values: - AP = Approved
- DN = Denied
- PA = Pending approval
- RE = Requested
Reason
The reason for the FMLA leave is indicated by this two-character value; table validated (FTVFREA).
Valid values: - CH = Birth / Adoption / Foster care of child
- FM = Serious health condition of child, parent, spouse
- PE = Personal serious health condition
Approval Date
Officially, this is the date the Leave is approved; it is normally the current date.
Percent of Leave
This is the percent of Leave from the position, typically 100%; it does not determine percent of pay. If percent of Leave must be adjusted, percent of salary must be maintained during the Leave; it is manually entered on NBAJOBS.
Comments
This is a general text field for comments.
Eligible for Benefit Continuation
This indicates whether the employee is entitled to a continuation of benefits during Leave. This Checkbox is checked by default - by UI policy, benefits normally continue.
Medical Certification Received
This Checkbox shoudl be checked when medical certification of the reason for the Leave is received.
Received Date
The date the medical certification is received.
Scheduled Back to Work
Status (Full Time/Part Time)
The selection here indicates whether the employee plans to return from Leave to Full Time work, or to Part Time work.
Scheduled Date
This is the expected date for the employee to return to work following the Leave. For example, if Leave ends on 07/11/08 (Friday), this date would be 07/14/08 (Monday).
Actual Back to Work
Status (Fully Time/Part Time)
The selection here indicates whether the employee actually returns from Leave to Full Time work, or to Part Time work.
Actual Date
Date the employee actually returns to work following Leave; this can initially be the same as the scheduled date, then updated later if needed.
FMLA Leave Tracking
Earnings Code
Earnings code for this portion of the Leave (line repeats).
Unit Indicator
Defaults to 'Hours' and should not be changed (line repeats).
Begin Date
Beginning date of the part of the leave associated with the indicated Earn Code; must be within overall leave dates (line repeats).
End Date
Ending date of the part of the leave associated with the indicated Earn Code; must be within overall leave dates (line repeats).
FMLA Units Claimed
Units (Hours) claimed against the indicated Earn Code (line repeats).
Maximum Units Allowed
The value defaults from the previous sub-form; it is not editable.
Total Units Claimed
This is computed as the sum of the Units (Hours) claimed for all Earn Codes on this sub-form; it is not editable.
FMLA YTD Claimed
The computed Year-to-Date total of all 'FMLA Units Claimed'; it is not editable.
FMLA Units Available
This is computed as the Units (Hours) remaining after subtracting 'YTD Claimed' from 'Maximum Units Allowed'; it is not editable.
FMLA Comments Sub-Form
Leave Begin Date
Not editable; display defaults from previous sub-form.
Leave End Date
Not editable; display defaults from previous sub-form.
FMLA Unit Indicator
Not editable; display defaults from previous sub-form.
Made By
Do not use; enter name and contact information in the comment itself; entering data here has caused issues with the records if trying to delete them later.
Comments
This area allows the entry of free form textual comments relating to the leave.
Fields on PEAFMLA which are Not Used
FMLA Base Record - Spouse Employed
- Spouse ID
FMLA Usage - Approval ID - Should not be used due to problems with deletion later
Scheduled Back to Work - User ID - Not editable on this form.
Fields on FMLA Comments Sub-Form
- Made By - Do not use; entering data here has caused problems.