AP FAQs

Academic Professional FAQs

  1. How is a search for an Academic Professional (AP) position initiated?
  2. What steps are necessary to conduct an Academic Professional search?
  3. How long will it take before a new search is advertised?
  4. Do all appointments require a search?
  5. If the appointment is over 50%, but visiting or temporary, does this information need to be included in the advertisement/posting?
  6. If the position is security sensitive and will require pre-employment screening (background check), should this information be included in the position announcement?
  7. How long can an Academic Professional be appointed to a visiting position?
  8. Is a closing date required for the advertisement?
  9. Can the interviews be conducted before the closing date?
  10. Is the unit required to post every position in a newspaper?
  11. Is it okay to post the position on external online resources as well?
  12. Can a unit receive approval to conduct an internal search?
  13. How long does an announcement need to be advertised?
  14. Is there a required number of search committee members?
  15. Where am I required to post my position?
  16. How many applicants must I interview?
  17. Can I offer a salary that is lower than the established minimum on the PAPE?
  18. Can I extend a contingency offer before we have EEO approval?
  19. What does it mean to be a Visiting Academic Professional?

 

  1. How is a search for an Academic Professional (AP) position initiated?
  2. What steps are necessary to conduct an Academic Professional search?
  3. How long will it take before a new search is advertised?
    • After the Hiring Exception Form is approved, you should allow three to five business days for review, approval, and advertising of a search.
  4. Do all appointments require a search?
    • Generally, all Academic Professional positions require a search. Exceptions include:
      • Less than 50% time Academic Professional positions
      • In-line promotions that meet the UA EEO Search Guidelines
  5. If the appointment is over 50%, but visiting or temporary, does this information need to be included in the advertisement/posting?
    • Yes. Additionally, if there is a possibility the appointment might change from visiting/temporary to a regular position, this should be stated in the advertisement. For example, the posting might state "The position is visiting, but may become a regular appointment at a later date."
  6. If the position is security sensitive and will require pre-employment screening (background check), should this information be included in the position announcement?
    • Yes. Applicants must be notified when pre-employment screenings are required.
  7. How long can an Academic Professional be appointed to a visiting position?
    • One year. Visiting positions may receive approval to be extended for up to three additional years.
  8. Is a closing date required for the advertisement?
    • A search closing date is required for all searches.  External searches will be advertised for three weeks and internal searches will be posted for two weeks.
  9. Can the interviews be conducted before the closing date?
    • Yes, however all applicants that have applied by the closing date must be considered.
  10. Is the unit required to post every position in a newspaper?
    • No.
  11. Is it okay to post the position on external online resources as well?
    • Yes. You are encouraged to post on online sources.
  12. Can a unit receive approval to conduct an internal search?
    • Yes, however guidelines apply and must be discussed with Er/HR for approval.
  13. How long does an announcement need to be advertised?3 weeks for a National Search
    • Three weeks for a National Search
    • Three weeks for a Regional Search
    • Two weeks for an internal Search
  14. Is there a required number of search committee members?
    • You must have a minimum of three search committee members. At least one of those must be a minority. There is no maximum limit.
  15. Where am I required to post my position?
    • Employment Center to UA Jobs Page
    • Two diversity sites Beyond.com satisfies this requirement
    • At least one other print or online publication
  16. How many applicants must I interview?
    • You must interview at least two candidates, but it is highly recommended that you interview a reasonable representation of the qualified applicant pool. You will be required to indicate for each applicant why he/she was not selected for an interview.
  17. Can I offer a salary that is lower than the established minimum on the PAPE?
    • No, however, you can offer a higher salary than your original salary range and the salary must not be above the amount approved on the salary Salary Exemption Form.
  18. Can I extend a contingency offer before we have EEO approval?
    • No, verbal or written offers cannot be extended until we have final EEO approval.
  19. What does it mean to be a Visiting Academic Professional?
    • Not entitled to notification rights, but has the benefits of any other Academic Professional employee.
    • If position terminated, standard notification for University Administration is 2 months.
    • May be unionized depending on campus, please read the Visiting AP contract if a Visiting AP on the Urbana campus - http://www.ahr.uiuc.edu/forms/vap.pdf.
    • Appointed for a temporary need, often due to grant funds or a temporary project or resource needs.
    • May be appointed for one year at a time, up to four years.