University of Illinois System
System Human Resource Services » Pay » Earnings Statement » Academic and exempt (not overtime eligible) Civil Service Employees Leave Balance Announcement

Academic and exempt (not overtime eligible) Civil Service Employees Leave Balance Announcement

For Academic employees, vacation and sick leave balances will generally appear on your October and November earnings statements. The following information may assist you in understanding the leave balance information that appears on your earnings statement.

How to read the Leave Benefits Summary on the Academic earnings statement:

  • Leave accruals are shown in HOURS (not days).
  • The amount of leave shown as Balance is the total of leave carried forward or "rolled" from August 15 of the last academic year.
  • The balance for each type of leave will be listed separately. If you are not eligible for a particular type of leave, then that type of leave will not appear on your earnings statement. Types of leave include:
    • SICK - 96 hours cumulative sick leave (no maximum restriction).
    • SICC/CompSick - Compensable sick leave balance for employees who accumulated compensable sick leave between January 1, 1984 and December 31, 1997.
    • SICN/NoncSick - 104.04 hours non-cumulative sick leave.
    • VACA/Vacation - Standard vacation leave (maximum carry-over of 384 hours for full-time). An employee must be on a 12-month service contract in order to earn vacation.
    • VACC/VCCBal - Vacation leave above the employee's current maximum as a result of FTE of employee group change. (If applicable primarily employees who have reduced total FTE.)
    • ERSickLv - Emergency sick leave for COVID-19 conditions under the Families First Coronavirus Response Act. Balance expires September 30, 2021.

For exempt (not overtime eligible) Civil Service employees, vacation and sick leave balances will only appear on the first check in October. The following information may assist you in understanding the leave balance information that appears on your earnings statement.

How to read the Leave Benefits Summary on the exempt (not overtime eligible) Civil Service earnings statement:

  • Leave accruals are shown in HOURS (not days).
  • The amount of leave shown as Balance is the total of leave carried forward or "rolled" from day 1 of BW19. Payroll Schedules - OBFS (uillinois.edu)
  • The balance for each type of leave will be listed separately. If you are not eligible for a particular type of leave, then that type of leave will not appear on your earnings statement. Types of leave include:
    • SICK - Civil Service employees accrue sick leave without limit at the rate of .0462 hours for each hour, exclusive of overtime, that the employee is in pay status (approximately 12 days per year for full-time status).
    • SICC/CompSick - Compensable sick leave balance for employees who accumulated compensable sick leave between January 1, 1984 and December 31, 1997.
    • SICN/NoncSick – Civil Service employees working a 37.5 work week will accumulate 3.75 hours of non-cumulative sick leave bi-weekly.  Civil Service employees working a 40.0 work week will accumulate 4 hours of non-cumulative sick leave bi-weekly.
    • VACA/Vacation - Civil Service employees may earn up to 28 days of vacation leave per year, depending on length of service. Please see Civil Service Accrual Tables.
    • VACC/VccBal - Vacation leave above the employee's current maximum as a result of FTE of employee group change. (If applicable, primarily employees who have reduced total FTE.)
    • ERSickLv - Emergency sick leave for COVID-19 conditions under the Families First Coronavirus Response Act. Balance expires September 30, 2021.

For more leave information, please visit the System Human Resource Services leave page.

Accessing your online earnings statement:

To view your online earnings statement, access the Earnings Statement link. For security purposes, you will need your University NetID and Password, as well as your PIN to access your earnings statement.

Please review your leave balances carefully. If you have questions, please see your unit/department HR contact. **Please note: if your unit/department has not yet recorded your leave balances in Banner, you will not see accurate leave balances on your earnings statement.