A to Z Policy & Compliance Topic Index

As a University of Illinois employee, you are covered by University policies and other workplace guidelines, as well as by State and Federal laws that apply to your activities or conduct at the University. Select from the alphabetical list for information about specific topics. This is not a comprehensive list, but includes many of the most frequently requested policies.

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z


A

Academic Affairs
Vice President of Academic Affairs policy website - access to university policies covering Personnel, Students, Business, the Internet, and IBHE Grant Programs.

Academic Professional
Academic Professional Standard Titles - review the standard criteria for Academic Professional positions.

Academic Professional - Minimum Salary
Each university annually establishes a minimum salary for Academic Professional appointments. Please contact the university Human Resources office directly for further information on the minimum salary at your university.

Alcohol
Drug and Alcohol Policy - University policy imposes significant sanctions for violations. Select your employing university to access the policy.
Urbana | Chicago | Springfield

American Recovery and Reinvestment Act of 2009 (ARRA)
American Recovery and Reinvestment Act of 2009 (ARRA) - signed into law by President Obama on February 17, 2009 as an effort to jumpstart the U.S. economy.

B

Board of Trustees
Board of Trustees - the Board of Trustees is the governing body of the University of Illinois.

C

Campus Policies
Urbana Campus - Campus Administrative Manual
Chicago Campus - UIC Human Resources Policy and Procedures
Springfield Campus - Academic Staff Handbook | UIS Faculty Personnel Policies

Civil Service
Civil Service Statute and Rules - State of Illinois statute creating the State Universities Civil Service System and Merit Board, as well as rules governing Civil Service personnel administration.
Policy and Rules for Civil Service Staff - uniform guidelines for the management of the Civil Service staff in support of University objectives.
State Universities Civil Service System (SUCSS) - statutory organization charged with personnel administration related to the employment of professional (non-academic), technical, and support staff at Illinois public institutions of higher education.

Computer Use
IT Policies - Information Security Policy and Software Copyright Compliance
Web Privacy Notice
Campus policies: Urbana | Chicago | Springfield | University Administration (UA)

Conflicts of Commitment and Interest
The COCI policy governs the propriety and advisability of any non-University activities of academic staff members (academic professionals, postdoctoral associates, and faculty). For disclosure of potential conflicts for Civil Service staff, please see http://research.uillinois.edu/coci/civil-service.

Urbana | Chicago | Springfield

D

Drug Use
Drug and Alcohol Policy - University policy imposes significant sanctions for violations. Select your employing campus to access the policy.
Urbana | Chicago | Springfield

E

Equal Employment Opportunity - Select one of the following office web sites:
University Equal Opportunity - Nondiscrimination Statement, Statement on Sexual Harassment, University grievance procedures, and UA Academic Search guidelines.
Office of Diversity, Equity and Access - Urbana campus
Office for Access and Equity - Chicago campus
Access and Equal Opportunity - Springfield campus

Ethics - Select one of the following resources:
March 4, 2004 Communication to University Deans, Directors and Department Heads - State Officials and Employees Ethics Act
Statement of Economic Interests - process for annual disclosure of economic interests by employees who meet certain criteria.
Undergraduate Student Employee, Temporary Extra Help and Medical Resident Ethics Training
University Ethics Office - a resource for specialized guidance on ethical matters for the University.
University Reporting Policy for the State Officials and Employees Ethics Act (SOEEA) - information on the State law and associated University policy requiring State employees to submit time spent each day on official State business to the nearest quarter hour, including access to the Online Reporting Tool .

E-Verify
E-Verify - an Internet-based system operated by the U.S. Citizenship and Immigration Services (USCIS) that allows employers to electronically verify the employment elgibility of employees, regardless of citizenship.

Executive Orders
State of Illinois Executive Order 10 - issued September 18, 2001, regarding the partial mobilization of National Guard and Reserve personnel in response to the terrorist attack on the World Trade Center and Pentagon.
State of Illinois Executive Order 2003-6 - issued February 7, 2003, regarding compensation of full-time State employees who are mobilized to active military duty.

F

Faculty Affairs & Resources
Urbana | Chicago | Springfield

Fair Labor Standards Act (FLSA)
Fair Labor Standards Act - federal law that establishes minimum wage and overtime standards.

Family and Medical Leave Act (FMLA)
Family and Medical Leave Act of 1993 - federal law that provides unpaid leave to eligible employees under certain circumstances.
Family and Medical Leave (FML) - University procedure concerning Family and Medical Leave.

Foreign Nationals
Payments to Foreign Nationals

G

General Rules
General Rules Concerning University Organization and Procedure - cover University Organization, Business Organization, Intellectual Property, Employment Policies, University Property, and General Provisions.

Grants
Urbana | Chicago | Springfield

H

Holiday Schedules
Urbana | Chicago | Springfield

Human Subjects - resources for researchers utilizing human subjects.
Human Subject Protection Program Manual - Chicago campus
Policies and Procedures: Human Subjects in Research - Springfield campus
Institutional Review Board - Urbana | Chicago | Springfield

I

I-9 Form
Form I-9 Employment Eligibility Verification - including links to the Form I-9 and related resources from the U.S. Citizenship and Immigration Services (USCIS) as well as details on the University process of Form I-9 completion for employees in remote locations.

Intellectual Property
University Policy on Intellectual Property - General Rules, Article III
See also: Urbana | Chicago

Institutional Review Board
Urbana | Chicago | Springfield

J

K

L

Labor Agreements
Labor Agreements - access to the most recent labor agreements.

Leave
Leave - information on paid leaves, unpaid leaves, and other protected absences available to University employees.

M

Military Selective Service Act
Military Selective Service Act - information about this federal law.

N

Nursing Mothers in the Workplace
Nursing Mothers in the Workplace - The State of Illinois Nursing Mothers in the Workplace Act (820 ILCS 260/1), and the federal Affordable Care Act of 2010 (ACA) provide working mothers with reasonable break time during normal business hours to express breast milk.

Non-Discrimination Statement
Non-Discrimination Statement - the official University of Illinois statement concerning non-discrimination.

O

OBFS
Office of Business and Financial Services - Travel guidelines, Business and Financial Policies and Procedures, and links to campus Business Services offices.

P

Principle Administrative Position Exemption (PAPE)
Principal Administrative Position Exemption (PAPE) - view exemption information, including Standard Title Positions, for Academic Professionals whose positions meet specialized administrative, professional, or technical needs.

Q

R

Research Activities and Risks
Urbana | Chicago | Springfield

S

Search Firm Policy

Use of Search firm policy - the official University of Illinois policy on the use of search firms. (New - 7/1/13)

Senates Conference
University Senates Conference - a statutory body representing the faculties of each campus.

Separations
University Guidelines for Employee Separation Agreements - guidelines issued by the Office of the Vice President for Academic Affairs.

Sexual Harassment
Statement on Sexual Harassment - the official University of Illinois statement concerning sexual harassment.

Social Security Number
Social Security Number Policy - the official University of Illinois policy on Social Security Numbers.
Personal Information Protection Act - link to the State of Illinois law.

State Universities Civil Service System
State Universities Civil Service System (SUCSS) - statutory organization charged with personnel administration related to the employment of professional (non-academic), technical, and support staff at Illinois public institutions of higher education.

State Universities Retirement System (SURS)
State Universities Retirement System (SURS)
Current Pension Legislation - Legislation introduced in the Spring session of the State 97th General Assembly, which may impact the State pension systems, including SURS.
SURS Pension Reform Frequently Asked Questions - information regarding the changes to the State of Illinois Pension Code (Public Act 96-0889) that impact the State Universities Retirement System (SURS), effective January 1, 2011.
SURS 6% Billing Procedures and Information - read step-by-step billing instructions, print supporting documents and view additional resources.

Statutes (University)
University Statutes

T

Telecommuting

Employees Working For the University Outside of Illinois -  due to significant tax, legal, and other implications, OBFS Policy Section 18.16 requires compliance with relevant laws for working in other states or countries. Units must ensure steps outlined in OBFS Policy Section 1.5.1 have been completed prior to hiring or allowing an employee to work in a state other than Illinois or in a foreign country.

  • See a list of states where the University is already registered for tax withholding, and the relevant tax forms that must be completed by the employee.
  • Contact your unit or college human resources office for more information and assistance.
Time Reporting Policy

University Reporting Policy for the State Officials and Employees Ethics Act (SOEEA) - information on the State law and associated University policy requiring State employees to submit time spent each day on official State business to the nearest quarter hour, including access to the Online Reporting Tool.

 

U

Uniformed Services Employment and Reemployment Rights Act (USERRA)

USERRA Guide - a non-technical resource guide to USERRA.

 

V

Victim's Economic Security and Safety Act (VESSA)

VESSA - University's Academic Policy
VESSA Leave
Victim's Economic Security and Safety Act (VESSA) - information provided by the Illinois Department of Labor.

 

W

W-2 Process

W-2 Process - information on W-2 distribution from the University Payroll web site.

Whistleblower Protection
American Recovery and Reinvestment Act of 2009 (ARRA) Whistleblower Rights
OBFS Policies and Procedures Manual, Section 9.5 - Reporting and Investigation of Fraud or Misconduct.
OBFS Policies and Procedures Manual, Section 9.6 - Disclosure of Wrongful Conduct and Protection from Reprisal.

 

X

Y

Z