University of Illinois System
System Human Resource Services » System Office Employees » Workforce Planning » I am a Hiring Manager for a Search

I am a Hiring Manager for a Search

Getting Started

My Role

  • Develop job description in coordination with System HR
  • Select search committee members
  • Liaise with the committee, department and System HR
  • May participate on committee interviews or opt to interview finalists only
  • Hiring Manager Tips
    • Pick committee members that are relevant, committed to the time involved, and professional
    • Do not do informal references
    • Rely on System HR to be your consultant through the process
    • Thank the committee for their participation and commitment
    • On board your new employee - make them feel welcome

Role of System Human Resource Services

  • Serve as search committee chair
  • Facilitate and guide the search process from beginning to end
  • Provide accurate and timely responses
  • Provide internal consulting
  • Liaison with EEO, university HR offices, and candidates
  • Help keep the process flowing smoothly
  • Help keep selection committee compliant with search and interview guidelines
  • Facilitate and coordinate all interviews
  • Aid the committee in developing interview questions
  • Conduct and document references
  • Prepare final search documentation
  • Make recommendation of top candidates to hiring manager
  • Retain necessary search documentation based on statutory retention requirements

Setting up the search committee

  • Should contain at least three (3) people
  • Committee should be diverse (minorities and women).  If the department is unable to identify diverse committee members from within the department, the it should look outside the department for individuals who will add diversity and value to the committee.  This  individual(s) should be someone  who may have interaction with the person for the position.

Role of the search committee members

  • Commit time and effort necessary for successful outcome
  • Attend and actively participate in all meetings/interviews
  • Thoroughly read all materials pertaining to the search and be prepared in advance
  • Be compliant with EEO guidelines and legislation
  • Follow "Do's" and "Don'ts" examples for interviewing
  • Select candidates based on requirements of position
  • Work collaboratively with the System HR staff

Interviewing

Resources