System and Resources for New Hires

Welcome, to the University of Illinois!

We're delighted you've accepted a position within the University of Illinois. We know beginning a new job can be a complex process, and we're here to facilitate your transition. On this page, you'll find:

  • Access to our UI New Hire system, which will guide you through all the forms necessary to start your job at the University of Illinois.
  • Information about benefits, policies, transportation and campus resources available to you.

  • What do I need to start?
    Before you begin, please make sure you have your:
    • UI New Hire Login ID and Password - Your hiring unit will provide this to you either in person or through a system-generated email. If you haven't received this, please check with your hiring manager or HR contact. If your password no longer works, please ask your hiring contact to reset this for you. Please note: employees with assigned NetIDs cannot use their NetID and NetID password to access UI New Hire.
    • Work history and education information. Please check with your hiring contact about what, specifically, you need to enter for your new job, as these requirements vary.
    • Bank information - You will need your routing and account number to set up your direct deposit (these numbers can be found on a check or bank statement).

  • What are UI New Hire's system requirements?
    • UI New Hire works best on standard, up-to-date systems such as current Microsoft-supported versions of Windows and Apple OS desktops and laptops, and Apple iPads and iPhones. Android phones and tablets and other internet-enabled devices (such as some e-readers) may not work for all parts of UI New Hire. If you are using an unsupported device and encounter difficulties, please try switching to a supported device before asking for assistance.
    • Please use a standard, up-to-date browser to complete your UI New Hire Forms. Microsoft Edge and IE, Mozilla Firefox, Apple Safari, and Google Chrome all work well for UI New Hire (assuming they are being used on a supported system from above and are up-to-date versions of these browsers). If you are completing UI New Hire on a personal computer (or a U of I computer which is not maintained by your department's technology group) and haven't recently updated your browser, you may want to do so before continuing.
    • UI Verify and Title IX Haven Training by EverFi are external systems that require an active, affiliated NetID - When you attempt to enroll in UI Verify or take your Title IX Training in UI New Hire, you will click on a link that will take you out of UI New Hire to an external system (either UI Verify or Title IX Haven Training), and you will have to log in with your NetID (not your UI New Hire Login ID). If you are a student (undergrad or grad), you will have received your NetID as part of your student onboarding. If you are a new or returning non-student-type employee, you will either claim or have your NetID reactivated in UI New Hire before getting to these forms. Most users will also have their employee affiliation added at the time of NetID reactivation, but this process differs based on campus and employee type, and some employees may take up to 24 hours for their affiliation to be added. If you are having trouble logging into either the external UI Verify system or external Title IX Haven Training system, please try back the next day. If you are still having trouble after 24 hours, please contact the UI Verify Help Desk for UI Verify system issues (please scroll to the bottom of the UI Verify page, where it says "FOR HELP", for contact information) or contact the University Ethics and Compliance Office for assistance with Title IX Haven Training system issues.

  • Benefits

    Information about all benefits available to University of Illinois employees can be found in the Benefits Section on this site. It is recommended that you review the following documents.  You should also sign up for a New Hire Benefits Session.

    IMPORTANT INFORMATION REGARDING BENEFIT ELECTIONS IF YOU ARE ELIGIBLE FOR STATE BENEFITS:

    The State of Illinois insurance benefits enrollment is completed through an online system, called MyBenefits. MyBenefits provides self-service tools to assist with enrollment in health, dental, and life insurance, and flexible spending account (MCAP/DCAP) plans.

    Based on the State Department of Central Management Services' (CMS) policy, the State benefits enrollment period is 30 calendar days from your hire or benefit eligibility date.

    • It is important to submit your Employee Information Form (EIF) in Step 1 of UI New Hire, as soon as possible. You are strongly encouraged to elect to receive email communications about state benefits by checking the box on the EIF. Note: If you do not select email communications, information will be sent via postal mail and this will delay your access to MyBenefits to make your benefit elections.
    • Within 1 to 3 days after completing your EIF and electing email communications, you will receive an email providing login details to access MyBenefits for enrolling in state benefits. Delivery of login details may take 5 to 10 days by postal mail.
    • When making your state benefit elections on MyBenefits, once you click “Submit/Finalize”, your benefit elections will be final and unchangeable until either the next Benefit Choice period in May, or a qualifying event occurs. You will not be allowed to revise your state benefit elections, even if you are still within 30 calendar days of your benefit-eligibility date.
    • If you do not make an election to enroll, opt out or waive health and dental coverage as well as submit all required documentation* within 30 calendar days of your benefit-eligibility date you will default into the Quality Care health and dental plans without the option to insure dependents. If no action is taken, you will be defaulted. (*Part-time waiver does not require documentation.)

    Questions

    Contact University Payroll and Benefits (UPB) if you need assistance.

  • Policies, Transportation and Campus Resources

    Information on policies, transportation, and other resources available to you as a University employee are in the Campus Resources section on this site. Use policy and administrative guidelines as a reference for University rules and regulations. These policies apply to all University employees.

Take Action

Access UI New Hire

Please note: employees with assigned NetIDs cannot use their NetID and NetID password to access UI New Hire.

  • Quick Start Guide - Answers to common questions about logging in and navigating.
  • System Guide - An in-depth look at the system, covering all forms and options.