New Employee System and Resources

Welcome, to the University of Illinois!

We're delighted you've accepted a position within the University of Illinois. We know beginning a new job can be a complex process, and we're here to facilitate your transition. On this page, you'll find:

  • Access to our UI New Hire system, which will guide you through all the forms necessary to start your job at the University of Illinois.
  • Information about benefits, policies, transportation and campus resources available to you.
  • What do I need to start?

    Before you begin, please make sure you have your:
    • UI New Hire Login ID and Password - Your hiring unit will provide this to you either in person or through a system-generated email. If you haven't received this, please check with your hiring manager or HR contact. If your password no longer works, please ask your hiring contact to reset this for you. Please note: employees with assigned NetIDs cannot use their NetID and NetID password to access UI New Hire.
    • Work history and education information. Please check with your hiring contact about what, specifically, you need to enter for your new job, as these requirements vary.
    • Bank information - You will need your routing and account number to set up your direct deposit (these numbers can be found on a check or bank statement).
  • What are UI New Hire's system requirements?

    • UI New Hire works best on standard, up-to-date systems such as current Microsoft-supported versions of Windows and Apple OS desktops and laptops, and Apple iPads and iPhones. Android phones and tablets and other internet-enabled devices (such as some e-readers) may not work for all parts of UI New Hire. If you are using an unsupported device and encounter difficulties, please try switching to a supported device before asking for assistance.
    • Please use a standard, up-to-date browser to complete your UI New Hire Forms. Microsoft Edge and IE, Mozilla Firefox, Apple Safari, and Google Chrome all work well for UI New Hire (assuming they are being used on a supported system from above and are up-to-date versions of these browsers). If you are completing UI New Hire on a personal computer (or a U of I computer which is not maintained by your department's technology group) and haven't recently updated your browser, you may want to do so before continuing.
    • Title IX Haven Training by EverFi is and external system that requires an active, campus-affiliated NetID - When you attempt to take your Title IX Training in UI New Hire, you will click on a link that will take you out of UI New Hire to an external system (Title IX Haven Training, hosted by EverFi), and you will have to log in with your NetID (not your UI New Hire Login ID) through Shibboleth (a campus IT gateway). If you are a student (undergrad or grad), you will have received your NetID as part of your student onboarding. If you are a new or returning non-student-type employee, you will either claim or have your NetID reactivated in UI New Hire before getting to these forms. Most users will also have their employee affiliation added at the time of NetID reactivation, but this process differs based on campus and employee type, and some employees may take up to 24 hours for their affiliation to be added. If you are having trouble logging into the external Title IX Haven Training system, please try back the next day. If you are still having trouble after 24 hours, please contact the University Ethics and Compliance Office for assistance with Title IX Haven Training system issues.
    • Identity Verification Form: UI Verify is another external system that requires an active NetID - When you attempt to enroll in UI Verify using the UI New Hire Identity Verification form, UI New Hire will communicate with the UI Verify system to show you an embedded "iframe" box (in-page external content) to allow you to manage your 2FA enrollment without leaving UI New Hire. It will send your NetID to UI Verify for you, so you do not have to log in. If you are a student (undergrad or grad), you will have received your NetID as part of your student onboarding. If you are a new or returning non-student-type employee, you will either claim or have your NetID reactivated in UI New Hire before getting to these forms. If you are having trouble viewing the UI Verify box in the Identify Verification form or managing your enrollment once the box is viewable, please try back the next day. If you are still having trouble after 24 hours, please contact the UI Verify Help Desk for UI Verify system issues (please scroll to the bottom of the UI Verify page, where it says "FOR HELP", for contact information)
  • Benefits

    Information about all benefits available to University of Illinois employees can be found in the Benefits Section on this site. It is recommended that you review the following documents.  You should also sign up for a New Hire Benefits Session.

    IMPORTANT INFORMATION REGARDING BENEFIT ELECTIONS IF YOU ARE ELIGIBLE FOR STATE BENEFITS:

    The State of Illinois insurance benefits enrollment is completed through an online system, called MyBenefits. MyBenefits provides self-service tools to assist with enrollment in health, dental, and life insurance, and flexible spending account (MCAP/DCAP) plans.

    Based on the State Department of Central Management Services' (CMS) policy, the State benefits enrollment period is 30 calendar days from your hire or benefit eligibility date.

    • It is important to submit My Profile in Step 1 of UI New Hire as soon as possible. Note: Failing to complete My Profile will prevent you from accessing MyBenefits to make your benefit elections.
    • Within 1 to 3 days after completing My Profile, you will be able to log into MyBenefits to enroll in state benefits.
    • When making your state benefit elections on MyBenefits, once you click “Submit/Finalize”, your benefit elections will be final and unchangeable until either the next Benefit Choice period in May, or a qualifying event occurs. You will not be allowed to revise your state benefit elections, even if you are still within 30 calendar days of your benefit-eligibility date.
    • If you do not make an election to enroll, opt out or waive health and dental coverage as well as submit all required documentation* within 30 calendar days of your benefit-eligibility date you will default into the Quality Care health and dental plans without the option to insure dependents. If no action is taken, you will be defaulted. (*Part-time waiver does not require documentation.)

    Questions

    Contact University Payroll & Benefits (UPB) if you need assistance.

  • Policies, Transportation and Campus Resources

    Information on policies, transportation, and other resources available to you as a University employee are in the Employment section on this site. Use policy and administrative guidelines as a reference for University rules and regulations. These policies apply to all University employees.