Job End Date

Removing a Job Detail Record That Has Not Been Paid On

A job detail record for which pay has never been processed can be removed using an Employee Job Record Change.

Setting Job End Date Prior to the Last Paid Date

To set the Job End Date to a date prior to the Last Paid Date on the job record follow these steps:

  1. Open the Employee Record View.
  2. Identify the job for which you wish to add/edit an end date and expand the Job Detail accordion.  Note the Last Paid Date on the record, if any.
  3. Type the appropriate date in the View field:
  4. Click View.  (Note:You may see a green message stating that the job has been paid since your View date.  This is okay.)
  5. Choose Transactions � Job End Date.
  6. Expand the Job Detail accordion if it is not already exapnded.
  7. Type the new end date in the Job End Date field.
  8. Press the Tab key.  A pop-up message appears stating that the Job End Date is being changed to the Last Paid Date.  Click OK.
  9. Review the Personnel Date.  This field should now show the desired end date you entered in step 7 above.
  10. Select a Job Change Reason.
  11. Add a Job Comment.
  12. Click Save.

NOTE: Any required pay adjustment still needs to be processed outside of HR Front End.

View date not equal to Job End Date, cannot modify on this date

When selecting the Job End Date transaction for an employee, you may encounter the error "View date not equal to Job End Date, cannot modify on this date."

This error occurs when the View Date does not equal the Job End Date on one or more of the jobs in the Employee Record View.  This error is in green because it is possible that different jobs will have different job end dates.  If you want to change the Job End Date on a job, ensure that the View Date is equal to the Job End Date on the job prior to selecting Job End Date from the transactions menu.

When you receive this error, the View Date is locked.  To unlock the View Date, click on the Cancel button.  This will cancel the current Job End Date transaction, and allow you to change the View Date.  Once the View Date is changed, you can then select the Job End Date link from the transactions menu.

Why isn't the Job End Date field editable?

The Job End Date field is only editable when the Job End Date transaction is selected from the transactions menu. To select the Job End Date transaction, set your view date to the end date of the job and then select Job End Date from the transactions menu.