Position Number

This 'number' should always begin with a letter indicating the campus (C, S, U, or G), followed by five numeric digits. It will be a unique designation within the campus.

At UIC & UIUC, position numbers are selected by Central Campus HR for Civil Service positions, and by the unit for Academic Professional and Faculty positions. At UIS, the Provost's office sets up Faculty and Graduate positions, Financial Aid sets up student, and Central Campus HR handles the rest, including Academic Professional positions.

When creating new positions, Position Numbers should be selected sequentially (however, this has not always happened, so there are gaps in numbers being used). In order to know what position number is next in sequence, the user should use the query function on this field on the form to search for existing position numbers beginning with appropriate campus letter. After noting the highest numbered existing position code, the new code should be the next in sequence.

Position Status

This field is display-only on this form; it is entered on NBAPBUD. It indicates the position's availability for use in creating jobs, and its budgetary availability. If this is not entered correctly on NBAPBUD, the job based on this cannot be added.

Position Type

This field is display-only on this form; it is entered on NBAPBUD. It indicates whether the position is assigned only to a single person, or whether it is a 'pooled' position that can be assigned to multiple people. It defaults to 'Single', so for Civil Service, Faculty and Other academics no change is needed; undergraduate and graduate students and extra help are pooled positions, so it would be changed from the default. UIUC has pooled academic hourly, summer, and lump sum positions.

Valid values: Single, Pooled

Position Begin Date

This field is display-only on this form; it is entered on NBAPBUD. It is the date the position is first entered into the unit's budget.

Position End Date

This field is display-only on this form; it is entered on NBAPBUD. It is the date the position is permanently ended and removed from the unit's budget. (If status is active, this must be blank.)


This field is display-only on this form; it is pulled from NBAPBUD. Once created it is not modifiable.

Compensation and Classification

Position Class

This code provides a variety of information about the level, type, and other attributes of the position; it causes defaulting of many following fields. For Academic Professional and Faculty, see the Job Aid linked below; for Civil Service, the alphanumeric code structure is based on the use of the State Universities Civil Service System (SUCSS) classification code (Characters 1-4 are the 4-character SUCSS classification code; the fifth character is a one-up sequential numeric assignment to indicate uniqueness within the Position Class code. If necessary, a one-up alpha assignment will be used for greater than 9 unique differentiations within a SUCSS classification.

P-Class job aid:

Position Class Description

Display only; defaults based on Position Class. It is a text description of the Position Class.

Position Title

This defaults to the same as the Position Class Description. Primarily for Academic Professional and Faculty, it should be modified by the authorized person setting it up to reflect the standards set forth in the linked Job Aid; for AP positions, it will reflect the PAPE title; this should be done at the Job Level. For Civil Service, units should not modify the title. This title should be in ALL CAPS.

Employee Class

This will default based on Position Class. It may be modified, but in limited cases; such change should also be done at the Job level. Feeder Systems must change the E-class to reflect a bi-weekly Feeder position. It impacts Employee Group, Leave Category, Benefit Category, Exemption Status, Work Schedule, Default Earnings.

Job Aid:

Employee Class Description

This defaults based on the E-class field; it is a textual descriptor for E-Class.

Job Progression

This applies to Civil Service only. This should not be modified or changed unless warranted by a Civil Service System action. Must be updated by double-clicking on this field and accepting the single table-driven value if P-Class is changed; it must always match to the P-Class set value.

The proper value should default in after double-clicking. It is vital to the calculation of seniority. A value is required to save anything else on the form.

Salary Group

In new entries, this will default from the Position Class; this code changes yearly through a mass change process. Changes may be necessary, due primarily to contract negotiations for Civil Service, and as other needs arise. The number of positions to be changed determines whether the change will be a manual or automated process. No individual changes are usually needed for non-Civil Service positions.

Salary Group Description

This defaults based on the Group code; it is a textual description of Salary Group.

Salary Table

For Civil Service, salary tables determine rate type (Open Range, Negotiated, Established, Prevailing, or Extra Help). It also differentiates different union and prevailing Locals. For all groups except Civil Service, salary tables remain static. For Civil Service, changes may occur due to rate type changes or P-Class changes.

Salary Tables are given two-character codes. These are updated by HRIS when the salary changes; users do not change.

Salary Grade

This is a sub-grouping of Salary Table; this is assigned at the Position level for all positions except UIC nurses and a few others (which are done at the Job level).

Work Schedule

This is used for non-exempt, non-feeder people only - it is not used operationally on this form, but rather maintained on the Job level.

Probationary Period

This is used for Civil Service only. Apprentice, Learner or Trainee positions should not have a value. Changes should only occur due to a Civil Service System action in which both P-Class and Position records will need to be changed.

Bargaining Unit

Used for Civil Service union employees and GEO (Urbana and Chicago) only; this defaults from P-class for Civil Service, but GEO is manually entered. It indicates the bargaining unit responsible for salary/benefits negotiating.

Appointment %

This defaults to 100 and should not be changed; this feeds to the Job level.

The Front End will not display this.

Exempt Indicator

The checkbox should be checked if the position is FLSA exempt - the field defaults based on P-Class. It is modifiable and sometimes is changed. It is changed for Academics for monthly salaried non-exempt (that is, the box is un-checked).

Accrue Seniority

This checkbox is used for Civil Service only. Based on P-Class, it indicates whether employees in this position are able to accrue seniority in their job.

Range Low

This defaults from Salary Table based on P-Class; it is not editable. It indicates the low point (bottom) of the salary range for this position.

Range Midpoint

This defaults from Salary Table based on P-Class; it is not editable. It indicates the midpoint of the salary range for this position.

By established University procedure, this is always the same as the low point.

Range High

This defaults from Salary Table based on P-Class; it is not editable. It indicates the high point (top) of the salary range for this position.

Regulatory Information


Originally was to be kept for Faculty (Curriculum Instructional Program Code); not currently used.

National Occupation Code

Legacy Civil Service numbers and PAPE numbers are stored here. Only Academic Professionals really must be maintained ("B*" E-class positions and Academic Hourly).

Fields Not Used in NBAPOSN

  • Salary Step
  • Report To (Position)
  • Report To (Position) Description
  • Job Location
  • Step Value
  • Position Group Code (Description)
  • Federal Occupation Code
  • Occupational Title Code
  • California Pension Designation