PEALEAV Form

Leave Balance Totals

No fields on this sub-form are updatable.

Leave Code

This indicates the type of leave. Leave types displayed are table-driven

CodeUse
VACACumulative vacation (standard)
VACC“Banked” vacation, holds overage from some job changes
SICKCumulative Sick Leave
SICCCompensable Sick Leave
SICNNon-cumulative Sick Leave
FLHLFloating Holiday (not maintained for APs)
CMPTCompensatory time (for Civil Service only)
SHBNShared benefits
T900 or T950Extra help employees
Day or Hour

Indicates which unit of measure is used for the Leave amounts shown.

Total Begin Balance

This is for the balance of leave at the beginning of (a) first pay period of the calendar year for Civil Service, or (b) academic year for academic employees.

Total Accrued

This is the amount of leave earned/accrued since the beginning of the (a) first pay period of the calendar year for Civil Service, or (b) academic year for academic employees.

Total Taken

This is the amount of leave used/taken since the beginning of the (a) first pay period of the calendar year for Civil Service, or (b) academic year for academic employees.

Current available

This is calculated as “Total Begin Balance” plus “Total Accrued” minus “Total Taken”.

Employee Leave Balances

Position (suffix)

Select from those listed, the position code and suffix for which you want to see Leave Balances displayed.

Title

Not editable - this value defaults into the form based on the Position.

Begin Date

Not editable - this value defaults into the form based on the Position.

End Date

Not editable - this value defaults into the form based on the Position.

COA

Not editable - this value defaults into the form based on the Position.

Timesheet Org.

Not editable - this value defaults into the form based on the Position.

Description

Not editable - this value defaults into the form based on the Position.

Leave Category

Not editable - this value defaults into the form based on the Position.

Hours per Day

Not editable - this value defaults into the form based on the Position.

FTE

Not editable - this value defaults into the form based on the Position.

Leave Code

Not editable - this value defaults into the form based on the Position.

Date Available

Units enter here their twice-yearly reporting date for academics (i.e. 5/15/xx and 8/15/xx) as they are updating Sick Leave and Vacation usage, even if there has been none used. When an employee is leaving employment and the final leave date is being updated, this date should be updated to the date of separation. For Civil Service at UIUC, this defaults from Current Hire and is not changed.

Day or Hour

This checkbox indicates which unit of measure is used for Leave amounts; it is not editable here.

Begin Balance

This is the balance of elave at the beginning of the first pay period of the calendar year for Civil Service or the beginning of the academic year for Academic employees.

Accrued

For Academics, this is auto-populated by the monthly calc process; it is sometimes modified by HR if errors occur.

For Civil Service, this is auto-populated by the Time Entry process, except for cases where it must be manually entered by the Civil Service office.

Current Available

This is directly calculated as “Total Begin Balance” plus “Total Accrued” minus “Total Taken”. It is not editable.

Maximum Amount

This defaults from the system configuration and is not editable here.

Change Reason

The textual value here comes either from an update program or via manual entry.

Fields Not Used in PEALEAV

    Leave Balance Totals

  • Total Banked